Your workspaceStart here
A workspace is your team's account on SheetApps — the top-level home that holds everything you build. When you sign up, you create one workspace, named for your company or team, and your plan, your people, your billing and all of your apps live inside it.
A helpful way to picture it: the workspace is the building, and each app is a room inside it. The workspace owns the things you share across everything — your subscription, your team and your settings — while each app is a single tool you use day to day.
A workspace brings these together in one place:
- Your plan and limits — your subscription tier (Basic, Pro, Max or Enterprise) and the allowances that apply across all your apps: how many apps you can create, plus languages, forms per app and dashboards.
- Your people — the members of the workspace and their roles (owner, admin, builder or member), managed in the Admin console → Users.
- Billing and usage — your subscription, renewal date and the usage meters, all in the Admin console.
- Shared settings — branding, regional and display defaults, and the languages your workspace supports — applied across the whole workspace.
- Your apps — every app you build from a workbook, shown together on your My Apps home page.
- Data safety — workspace-wide backups, the recycle bin and the audit log that protect everything inside it.
Workspace vs. app — the key difference. A workspace is the account; an app is one tool inside it. A single workspace can hold many apps, and they all share the workspace's plan, people and settings — but each app keeps its own forms and its own data, separate from every other app.
| Aspect | Workspace | App |
|---|---|---|
| What it is | Your team's account and home on SheetApps. | One web application, built from one workbook. |
| How you get one | Created when you sign up. | Created when you upload a workbook with New App. |
| How many | One per account — unless your plan allows several (see below). | Many per workspace, up to your plan's app limit. |
| What it holds | Your plan, members, billing, branding and all your apps. | Its own forms, records and per-app members. |
| Roles | owner / admin / member — across the whole workspace. | owner / editor / viewer — for that one app. |
| Where you find it | The workspace switcher and the Admin console. | A tile on your My Apps page. |
Your IDs. Every workspace has a permanent Workspace ID (for example WS-3F8N2RQ7YXBPQR) and every account a permanent Account ID (for example ACC-7H2KQ9PX4M3V8N). Unlike your workspace name or email — which you can change — these never change, so they reliably identify your workspace and account.